School closure – COVID-19

“Your example, even more than your words, will be an eloquent lesson to the world.” (Saint Madeleine Sophie Barat)

 

Update – May 7, 2020

Dear Parents, Guardians and Students,

 

At this time we would like to address some common questions that many people have, particularly involving Term 3 marks, end of school schedule/start up of the new year, and our plan for students to recuperate their books and personal belongings.

 

A. ACADEMIC UPDATE

 

As you know, all high schools in Quebec will not be returning to school physically this academic year but will be resuming online instructional activities as of the week of May 11th, 2020. Fortunately, Sacred Heart has been following a Distance Learning Model since our return from March Break which has allowed our students to remain engaged, connected and progressing with course material. We will be continuing with our Distance Learning Model of Morning Synchronous classes from Tuesday to Friday and a study day/planning day for students every Monday until the end of the school year.

 

As previously communicated, we wish to remind students and their families that students are expected to attend class and complete the work and assignments given to them by their teachers. In the most recent communications from The Ministry of Education, it was stipulated for Secondary I , II and III, the final result will be expressed in a pass or fail using “Term 1 and Term 2 along with teacher discretion in term 3.”  Secondary IV and V students’ final results will be expressed in a percentage mark and will be based on “Term 1 and Term 2 along with teacher discretion in Term 3.”  Further details outlining the formula used for final marks and defining teacher discretion was not clarified. It will be communicated in the near future by the Ministry.

 

It is important to note that the work and assignments given from March Break until the conclusion of the school year will greatly impact the professional judgement of the teacher when determining whether a student has acquired the necessary competencies to be promoted to the next level. We especially advise students who had results below their expectations in the first two terms to take advantage of this opportunity to consolidate their knowledge and to demonstrate that they have acquired the necessary competencies and skills to be promoted. There are a number of resources available to students if they require support during this time and we are committed to helping each student end the year successfully. 

 

B. YEAR-END CALENDAR AND FIRST DAY of SCHOOL

 

At The Sacred Heart School of Montreal, we have a long and rich history of celebrating the closure of every school year with many heartfelt, important, and beloved traditions and events. Our intentions are that this year will be no different!!

 

Although we are all living through unprecedented times and a “new normal”, our faculty and staff are nevertheless determined to honor all of our students this year, especially our Graduates, with as many “virtual” closing ceremonies/events as possible. Even if some Secondary V events such as Prom and the Alumnae Pin Ceremony cannot be held online and will have to be deferred to a later date, many of our traditions can actually be celebrated “virtually” and our plan is to do so to the best of our abilities.  We have all been working very hard to plan our year-end celebrations, and I invite you to look at our schedule below and to take note of these important dates and times. These events will all be held using our Google Meets platform or ZOOM. Connection links and passwords will be forwarded to you at the appropriate time.

 

May 26 – 3PM St. Madeleine Sophie Barat Mass – (Mandatory for ALL students)  

June 4 – 7PM Sports Banquet

June 12 Last day of online classes

June 16 – 11AM Graduation Mass – (Mandatory for ALL students) 

June 17 – 11AM Closing Ceremony/Prizes (Mandatory for ALL students) 

June 18 – 5PM Convocation (For Graduates and their families)

Deferred to Fall Alumnae Pin Ceremony

Deferred to Fall In-person Convocation and Prom

 

Please also take note of our 1-page, 2020/2021 school calendar of important dates, which is sent in Highlights every Friday and is also located on our website. Please pay particular attention to Orientation Day, August 31, (for new students), and the first day of classes, September 1, for all students. 

 

C. RECUPERATION OF STUDENTS’ BOOKS and PERSONAL BELONGINGS
THURSDAY, MAY 14 and FRIDAY, MAY 15

 

 

Please find below our plan to distribute books and personal belongings to students on Thursday, May 14 and Friday, May 15.

 

Please take careful note that your child’s scheduled time to come to the school has been organized by Homeroom, starting with Secondary IA on Thursday at 9AM and following in order with IB, IIA, etc, culminating with Secondary VB on Friday afternoon at 2PM. (See full schedule below). Siblings, please come together at the choice of the two time slots you are assigned. 

 

Thursday, May 14th, 2020

Secondary I A9:00am to 10:00am
Secondary I B10:00am to 11:00am
Secondary II A11:00 am to 12:00 pm
Secondary II B12:00 pm to 1:00pm
Secondary IIIA1:00pm to 2:00pm
Secondary IIIB2:00pm to 3:00pm

 

Friday May, 15th, 2020

Secondary IVA9:00am to 10:00am
Secondary IVB10:00am to 11:00am
Secondary IVC11:00am to 12:00pm
Secondary IVD12:00pm to 1:00pm
Secondary VA1:00pm to 2:00pm
Secondary VB2:00pm to 3:00pm

 

Please also review carefully the procedures that all students and parents MUST FOLLOW  in order to ensure everyone’s safety. 

  • Students and/or parents will NOT be permitted to enter the school. 
  • All books and personal belongings will be in black plastic bags and labelled with each student’s name. 
  • Bags will be safely delivered to each student/parent as they arrive.

Please note that during this retrieval process, parents and students must respect the public health guidelines concerning physical distancing and may not gather to chat with staff members or other parents and students. 

 

Upon arrival at your designated time, parents may use our driveway to pull in, make a u-turn, and then park at the top of the landing. Your daughter’s belongings will be outside the Penfield Doors for retrieval. This is also the time when students can drop off any unneeded textbooks, library books or sports uniforms.

The following bins will be available: 

1)Textbook return 

2) Library book return 

3) French book return 

4) Sports uniform return

We have done our best to accurately identify the students’ belongings and do understand that items may have been misidentified and placed in the wrong bags. Anything remaining at school can be retrieved in September.

 

LOCKS

If students have locks at home, please return them with a clearly labeled name tag that includes: Students name, homeroom, and combination.

 

LIBRARY BOOKS – SUMMER

If you would like to sign books out for the summer, please follow the instructions posted in the SHSM Library classroom. Contact Ms. Harrison if you have any questions or concerns.

 

We thank you for your continued support and collaboration during these trying times.  Please know we are here should you have any questions or concerns.

Stay safe, stay healthy,

 

Shawn O’Donnell
Head of School

Anika Maloni
Director of Academics, Assistant Head of School

 

Resources

For information specifically about COVID-19, please refer to the Government of Canada website https://www.canada.ca/en/public-health/services/diseases/coronavirus-disease-covid-19.html or to the Government of Québec website https://www.quebec.ca/en/health/health-issues/a-z/2019-coronavirus/